Custodian

Date of Posting: August 21, 2015
Applications Accepted:               Posted until filled
Job Title:                                        Custodian
Employee Status:                         Full-Time, 40 Hours, Non-Exempt
Pay:                                                 $13.81
SUMMARY:
Performs general cleaning and maintenance duties to maintain and preserve the Grundy County Administration Building.

Hours: Monday- Thursday 11:30am – 8:00pm, Friday – 9:30am – 6:00pm

ESSENTIAL FUNCTIONS:
 Cleans and sanitizes restrooms and drinking fountains.
 Provides floor care such as sweeping, mopping, vacuuming, buffing, and carpet cleaning.
 Removes and disposes of garbage and recycling.
 Assists in monitoring safety issues and reports concerns or needed repairs to Supervisor.
 Assists with security of building including closing and securing building.
 Cares for building furnishings such as reception desk and lobby furniture, conference room tables and chairs, board room furniture, and accessible office furniture and computers.
 Cleans door glass and windows.
 Dusts artwork, frames, and signage.
 Wipes down door handles, light switches, copiers, and soap dispensers in order to maximize infection control.
 Refills supplies and reports low inventory to Supervisor.
 Cleans kitchen counter, sink, refrigerator, microwave, tables and chairs.
 Assemble or repair desks and chairs.
 Interior painting of walls, doors and removal of switch cover plates, etc.
 Tighten sink drain lines.
 Travel to other County locations to pick up or drop off items such as county property and mail.
 Completes special cleaning projects as assigned by Supervisor.
 Other duties as assigned.

EDUCATION AND/OR EXPERIENCE:
High school diploma or general education degree (GED) is desired.

MINIMUM QUALIFICATIONS:
• Valid IL driver’s license in good standing.
• Candidate must be able to successfully obtain IL Operators Pesticide License within the first 6 months of
employment.
• 1-3 years of general painting, carpentry and plumbing experience.
• Must be able to lift 50 pounds, position will require a pre-employment physical.
• Previous cleaning experience or similar training.

PHYSICAL DEMANDS:
While performing the duties of this job, the employee is required to see, hear, smell, stand, walk, sit, climb, balance, stoop, kneel, crouch and crawl. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Any qualified applicant with a disability and requiring reasonable assistance or accommodation to the application and/or interview process should notify the HR Department.
TO APPLY: Candidates must meet the minimum requirements of the position in order to be considered.
Send resume and salary requirements to HR@grundyco.org with “Custodian” in the subject of the email.
Full Job description available upon request.
No phone calls please.
Grundy County is an Equal Opportunity Employer and will give consideration to all qualified applicants without regard to race, religion, color, national origin, sex, age, marital status, mental or physical disability, political affiliations, sexual orientation, or any other non-merit factor.

Supervisor of Assessments

County of Grundy–Job Posting

Date of Posting:                                7/13/15

Applications Accepted Until:       Posted until filled

Job Title:                                             Supervisor of Assessments

Employee Status:                             Full-Time, 40 hours/wk, Exempt

 

SUMMARY: 

The  office  of Supervisor of Assessments  was created for  the  purpose of overseeing  the assessment process  for property  tax  purposes.  The term of office shall be 4 years from the date of appointment and until a successor is appointed and qualified.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

To enter upon the duties of the office, a person must possess one of the following qualifications:

 

  1. Annually assemble all assessors and their deputies for consultation and instruct them in uniformity of their functions.
  2. In the event a Township Assessor fails to perform his or her duties, the Supervisor of Assessments shall act as the primary assessor.
  3. Maintain a detailed Property Record Card system, including appraisals.
  4. Prepare and maintain county aerial base tax maps.
  5. Prepare and maintain property owners’ names and addresses.
  6. Procure at regular intervals from the records maintained by the Recorder, information relating to transfers of property.
  7. Establish and maintain a Property Index Numbering system. Such system shall cross reference legal descriptions and property addresses.
  8. Complete the Property Transfer Declarations and forward to the Illinois Department of Revenue.
  9. Assess all non-farm property at 33 1/3% of its fair cash value.
  10. Annual recalculation and reassessment of farm land values.
  11. Develop pro-rata valuations for improvements added or removed between January 1 and December 31 of each year.
  12. Equalize the assessments by increasing or reducing the entire assessments of property in the county or any area therein or of any class of property so that the assessments will be at 33 1/3% of fair cash value.
  13. Maintain the assessed valuation of property within the county between 31 1 /3% and 35 1/3% of total fair cash value so that the county shall receive from the State of Illinois 50% reimbursement of the Supervisor of Assessment’s salary.
  14. Value special properties in accordance with procedures as established by state law.
  15. Value all large components of industrial machinery and equipment as real estate in accordance with the “like kind” provision of the Illinois Statutes.
  16. Mail notice to each taxpayer whose assessment has been changed since the preceding year.
  17. Cause to be published in a newspaper or newspapers in Grundy County a list of assessments that have been added or changed, except for equalization, since the preceding year.
  18. In a quadrennial year, cause to be published in a newspaper or newspapers in Grundy County a full and complete list of all assessments by township in the county. In addition to the publication, each taxpayer shall receive a mailed notice of the assessed valuation.
  19. Administer applications and certificates of all non-homestead exemptions.
  20. Establish and maintain assessments  on non-homestead   exempted  property  which  are leased  to another  party.
  21. Administer applications and re-certification of the following homestead exemptions: Disabled Veteran Exemption,

Senior Citizens Homestead Exemption, Senior Citizens Assessment, Freeze Homestead Exemption, Homestead Improvement Exemption.

  1. File the following forms with the Illinois  Department  of Revenue: PT AX Form 280A,  Tentative  Abstract  of Assessments PTAX  Form 280A attachment,  Reclassification   Report, PT AX Form  282, Non-Farm  Parcels  Exceeding  $999,999  in Assessed Value, PTAX  Form 204/SA,  Equalization  Report,
  2. Clerk of the Board of Review:
  • Accepting Complaints
  • Scheduling hearings
  • Notifying property  owners
  • Publishing action of the Board
  • Maintain Board  minutes
  • Maintain Board dockets
  1. Respond and defend Board of Review action before the State Property Tax Appeal Board.
  2. Issue Certificates of Error setting forth nature and cause of error for submission to Circuit Court for its approval.
  3. File the following forms on behalf of the Board of Review to the Illinois Department of Revenue:
  • PTAX Form 204/BR  attachment,  Reclassification Report
  • PT AX Form 204/BR, Equalization Report
  • PTAX Form 282/BR,  Non-Farm  Parcels  Exceeding   $999,999  in Assessed Value
  1. Presiding Chairman of the Advisory Farmland Assessment Review Committee
  2. Communicate with the following:
  • Tax Payers
  • Company Tax Representatives
  • Mapping vendor Computer   vendor Newspaper  & radio  media
  • County Officials
  • Township Officials
  • State legislators & staff
  • Department of Revenue
  • Other State agencies

 

  1. Attend the following committee meetings:
  • Tax
  • Personnel
  • Planning & Zoning
  • Finance
  • Department Head
  • Safety

 

ADDITIONAL DUTIES AND RESPONSIBILITIES

 

  1. Assist the County Board and other taxing district boards in developing real estate tax abatements and  real  estate tax  rebates  as  authorized  by  Tax  Increment  Finance Districts (“TIF”).
  2. Develop fair market value estimates of an unimproved acre of land for the School Site Donation Land Cash Ordinance.
  3. Estimate the value loss to property, if any, caused by it being adjoining to the sand pit on Cemetery Road.

 

MINIMUM REQUIREMENTS:

 

  1. A Certified Illinois Assessing Official   certificate, or
  2. A Certified Assessment Evaluator Certificate, or
  3. A Member of the Appraisal Institute   (MAI), Residential Member (RM), Senior Real Estate Analyst

(SREA), Senior Real Property   Analyst (SRPA) or Senior Residential Analyst (SRA) certification from the

Appraisal Institute or its predecessor organizations.

 

In addition,  a person must  have had   at  least  2 years of experience  in the  field  of property  sales, assessments, finance   or appraisals  and must have passed an examination conducted by the  Department to determine his or her  competence to hold the  office.

 

Valid Driver’s License is required.

 

 

EDUCATION AND EXPERIENCE:

Associate’s  degree  (A.A.)  or  equivalent  from two  year  college  or  technical  school; minimum two years of experience in the field of property sales, assessments, finance or appraisals  and  must  have  passed  an  examination  conducted  by  the  Department  of Revenue to determine his or her competence to hold the office.

  • Interpretation of aerial based tax maps
  • Expertise in legal descriptions
  • Researching capabilities related to ownership documentation and judicial rulings
  • Expertise in the mass appraisal process and its application
  • Expertise in the fee appraisal process
  • Expertise in the Illinois Appraisal Manual and its application
  • Working knowledge of existing State Statutes
  • Analysis of proposed legislation and its effect locally
  • Knowledge of accounting procedures

 

Supervisor of Assessments Examination will be held 10:30am on August 11, 2015.

 

PHYSICAL DEMANDS:

While performing the duties of this job, the employee is regularly required to stand, kneel, talk, hear, see, and use fingers, hands, and arms as well as lift file boxes up to 25 pounds.

Any qualified applicant with a disability and requiring reasonable assistance or accommodation to the application and/or interview process should notify the HR Department.

 

TO APPLY:  Candidates must meet the minimum requirements of the position in order to be considered.

 

Send resume and salary requirements to HR@grundyco.org with “Supervisor of Assessments” in the subject line, or mail to Grundy County Administration, Attn: Human Resources, 1320 Union Street, Morris, IL  60450.

 

No phone calls please.

 

 

 

 

 

 

 

 

 

 

Grundy County is an Equal Opportunity Employer and will give consideration to all qualified applicants without regard to race, religion, color, national origin, sex, age, marital status, mental or physical disability, political affiliations, sexual orientation, or any other non-merit factor. 

 

Deputy Clerk

County of Grundy–Job Posting

Date of Posting:                                June 5, 2014

Applications Accepted Until:       Posted until filled

Job Title:                                             Deputy Clerk

Employee Status:                             Part-Time, 13-19 hours/wk, Non-Exempt

Pay range:                                           $10.20

 

SUMMARY: 

The Deputy County Clerk is involved in many phases of the County’s elections, including but not limited to voter registration, preparation of supplies and equipment, distribution and collection of supplies and equipment, and general support.  Uses computer and problem-solving skills for all areas of job.  Works with the public, with other personnel within the County Clerk’s Office, and under the direction of the Election Clerk and Vital Records Clerk.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Post Office/Mail:

  • Pick up mail at post office
  • Sort and open if applicable
  • Deliver to appropriate parties

 

Voter Registration:

 

  • Date/time stamp mail related to voter registration; sort
  • Check, scan, input, and file new voter registrations received
  • Prepare and mail letters regarding incomplete registrations; keep records pertaining to these registrations
  • Work with Tax Department to access tax assessor database and precinct maps to determine voter precinct placement and ballot style, when necessary
  • Check, input, image, and file address changes and out-of-county moves
  • Print letters notifying other jurisdictions of cancelled voters; prepare for mailing
  • Check Illinois Voter Registration System (IVRS) & Electronic Registration Information Center (ERIC) for any changes to be processed.
  • Compare Mega and IVRS and ERIC records to see if action required; accept and print, or reject; image and attach to record; file

Weekly:

  • Enter daily receipts into County Clerk Fee Book spreadsheet, making sure that weekly deposits balance with those recorded in the Fee Book
  • Calculate and record certified copy weekly and monthly totals
  • Print voter cards; prepare for mailing
  • Mail daily driver’s license listings to Field Service Bureau, Secretary of State’s office

Monthly, or when needed:

  • Examines monthly County Board meeting minutes and inputs resolution and ordinance number, name, and date passed into appropriate Resolution or Ordinance Index file
  • Check Illinois Voter Registration System (IVRS) and Electronic Registration Information Center (ERIC)for any items to be reconciled/checked: Illinois Department of Public Health Matches, Potential Invalid DL Numbers to Reconcile , and Potential Invalid SSNs to Reconcile
  • Compare Mega, IVRS and ERIC records to see if action required
  • Print voter cards; prepare for mailing
  • Check, input, image, and file death certificates recorded or received within that month

Every 4 months:

  • Open tablet cases, connect cables, charge, record, return all materials to cases

Annually:

  • Visit Morris, Coal City, and Seneca High Schools for student voter registration
  • Assist with Election Judge training (set-up, registration, etc.) as assigned: general election procedures, tablet training

Pre-Election Activities:

  • Assist with pre-election supply inventory
  • Update election forms as necessary and as assigned
  • Prepare (pack and check) supply bags for 40 precincts. Contents include individual packets of the many supplies needed by election judges for election setup, during the election, and at the conclusion of the election.
  • Visit Walnut Grove Nursing Home and Park Pointe Health Care and Rehab (both sides) to allow residents to register to vote, sign up for Vote By Mail, and/or register for permanent absentee voting status
  • Update and check election judge binders for 40 precincts. Contents include numerous forms, supplies, and instructions for election judges to use before, during, and at the conclusion of the election
  • Assist with preparation of TSX machines for election day, including setup of machines, assistance with locking and loading as necessary, checking serial numbers, recording seal numbers, and machine take-down
  • Assist with preparation of OS machines for election day as necessary, including setup of machines, assistance with locking and loading, checking serial numbers, and machine take-down
  • Work with Election Clerk and County Clerk to prepare early voting materials and the area in which voting will be held
  • Assist with phone requests for early voting applications
  • Assist with vote by mail, early, and grace period voting
  • Charge equipment (open cases, connect cables, charge, document, return all materials to cases) in preparation for Election Day
  • Prepare tech boxes for use by technicians on Election Day. Contents include supplies needed for changing OS and TSx paper and many other issues that may arise
  • Prepare supervisor bags. Contents include instructions to set up and take down touch-screen (TSX) voting machines and a set of keys
  • Prepare nursing home kits containing all supplies needed for election judge pickup, early voting, and return
  • Unpack and verify ballots upon receipt from supplier: check documentation, prepare Receipts for Ballots, check and append Certificates of Inspection
  • Prepare (pack and check) ballot bags for 40 precincts. Contents include numerous ballot styles for each precinct, as well as supplies needed at the conclusion of the election
  • Assist with preparation of tablets for election day, including setup of machines, assistance with locking and loading, checking serial numbers, recording seal numbers, and machine take-down
  • Distribute supply bags, ballot bags, tablets and printers, supervisor bags, and TSX and optical-scan (OS) machines to Supervisors on the day before the election. Review materials with supervisor; get Receipt for Ballots signed
  • Set up election equipment (TSX machines) in assigned precincts
  • Ongoing: Review procedures; make suggestions for improvement

Election Day/Evening Activities:

  • Support duties as assigned during election hours
  • Prepare end-of-the-night tables, boxes, and supplies
  • Assist with checking and collection of election supplies as they are returned after polls close
  • Other duties as assigned until results are finalized

Post-Election Activities:

  • Check in election equipment when returned the following day

As Needed:

  • Deliver deposits to Grundy Bank
  • Answer telephone and assist public at front desk with questions pertaining to our office
  • Field phone calls that come into the office that are not always County Clerk-related (50 to 75 per week) and direct the calls to the appropriate departments in and out of our building
  • Fill in for or assist Vital Records Clerk as necessary (certified copies of birth certificates, marriage licenses, death certificates; issue marriage licenses)
  • Fill in for or assist Election Clerk as necessary
  • Proof Board minutes as needed

MINIMUM QUALIFICATIONS:  Previous experience working in an office environment, word processing/computer experience (Word, Excel), working with the public, operating an adding machine, copy machine and scanner equipment.  Valid driver’s license required.

EDUCATION AND EXPERIENCE:

High school diploma or GED.

PHYSICAL DEMANDS:

While performing the duties of this job, the employee is regularly required to stand, walk, sit, talk, hear, see, and use fingers, hands, and arms.  The employee must frequently lift and/or carry up to 10 pounds.

Any qualified applicant with a disability and requiring reasonable assistance or accommodation to the application and/or inter- view process should notify the HR Department.

 

TO APPLY:  Candidates must meet the minimum requirements of the position in order to be considered.

 

Send resume and salary requirements to HR@grundyco.org with “Deputy Clerk” in the subject line or mail to Grundy County Administration, Attn: HR 1320 Union Street, Morris, IL  60450

 

No phone calls please.

Maintenance Janitor

County of Grundy

Job Posting

Date of Posting:

Applications Accepted:           Posted until filled

Job Title:                                  Janitor

Department:                           Maintenance—Administration Building

Reports To:                              Maintenance Director

FLSA Status:                             Part-Time, 19 Hours, Non-Exempt

Pay:                                         $9.28/hr

 

SUMMARY:

Performs general cleaning duties to maintain and preserve the Grundy County Administration Building.

Hours: Monday- Thursday 5:00pm – 9:00pm, Friday – 3:00pm –6:00pm.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  1. Cleans and maintains furniture, fixtures, and equipment;
  2. Removes and disposes waste materials;
  3. Cares for floors including scrubbing, sweeping, vacuuming, waxing, and repairs;
  4. Cleans and maintains restrooms, break room, and drinking fountains.
  5. Secures the building including doors, security system, and reports vandalism or other damage.
  6. Performs snow shoveling and salting outdoors.
  7. Must be able to work independently with little supervision.
  8. Other duties as assigned.

MINIMUM REQUIREMENTS:

  • 1 year previous cleaning experience or similar training.
  • Must be able to lift 50 pounds, position will require a pre-employment physical.

PHYSICAL DEMANDS

While performing the duties of this job, the employee is required to see, read, hear, smell, stand, walk, sit, climb, balance, stoop, kneel, crouch and crawl. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Any qualified applicant with a disability and requiring reasonable assistance or accommodation to the application and/or interview process should notify the HR Department.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Work is generally inside an office building with some seasonal outside work such as shoveling and operating a riding lawn mower. The noise level in the work environment is moderately quiet.

 

TO APPLY: Candidates must meet the minimum requirements of the position in order to be considered.

 

Send resume and salary requirements to HR@grundyco.org with “Janitor” in the subject of the email.

 

Full Job description available upon request.

No phone calls please.

 

 

Grundy County is an Equal Opportunity Employer and will give consideration to all qualified applicants without regard to race, religion, color, national origin, sex, age, marital status, mental or physical disability, political affiliations, sexual orientation, or any other non-merit factor.