Grundy County Chairman’s Progress Update
The Grundy County team is working hard to serve you with the highest quality of services in the most efficient manner while being good stewards of your money. Please feel free to contact me with questions or suggestions about how we can continue to improve our performance to you. Here are the highlights of our progress.
- Many thanks to all of the elected officials and department heads, within Grundy County, that worked hard to achieve their 2018 budget goals. In many cases, leaders spent less than their targets while continuing to deliver high quality services to our residents and community. This represents a fantastic teamwork effort to be wise stewards of the taxpayer’s money.
- We are continuing to refresh our policies and standard work procedures that allow us to provide the highest level of services while ensuring that we follow all required policies and statutes along the way. For example, we have updated our safety procedures and our employee handbook in the last couple of months. Having clear policies and procedures remove any confusion and guesswork, within our daily operations, and provide an excellent guide for our employees.
- Spring cleaning started early! Leaders and employees are working hard to declutter offices by cleaning out work and storage areas. During this journey, each department head ensures that they follow the necessary retention policies that are required by federal, state and local laws for all documentation.
- Great news! The Grundy County GIS Department has recently upgraded the county’s web enabled interactive mapping platform. These updated mapping applications provide residents and county departments with a quick and easy reference for looking up real estate property information within Grundy County. New features for these maps include a completely redesigned user interface, ability to use the maps on any device and detailed parcel documentation on all newly created parcels. Often, knowing exactly where and how to look up information related to a real estate property can be a frustrating and time consuming task. These interactive maps act as a centralized hub to connect residents with this information in a way that is both speedy and straightforward by navigating a map. The goal is to leverage this geospatial technology in order to streamline research efforts and provide important county records in a way that is transparent and easy to use. Please check it out at https://maps.grundyco.org/webappbuilder/propertyviewer/
- The Grundy County Highway team is working hard on the project to widen Ridge Road from Minooka Road to McEvilly Road. This will help alleviate traffic congestion and provide a safer road in Minooka. We hope to begin construction during the summer of 2019.
- I had the opportunity to meet with the leaders of the Grundy Area PADS program. The PADS sheltering program is designed to offer a safe and welcoming place for people to be able to sleep during the coldest months of the year. It is open to adults and families who are in need. Their mission is to enhance the quality of life for those effected by homelessness and hunger in the Grundy Area. If you would like the opportunity to serve, please reach out to them at 815-942-3245 or by email at email@example.com.
- I am happy to announce that a very long list of courthouse renovations have been completed. This allows us to properly serve the public while ensuring that all facilities are in good operating order.
- We are working hard to ensure that we are the most transparent county government. The entire budget is on line and updated processes allow the public to have the clearest view of what happens to each one of their hard earned tax dollars.
- I am very excited that the 2019 budget has been approved by the full board and the tax rate continues its downward trend. We are working hard to drive out waste in each of our processes and increase efficiency on a year over year basis.
- I’m excited very excited that the 2019 Grundy County Budget is on file and is balanced! We will continue to drive efficiency improvements that allow us to reduce the property tax rate for our residents.
- Safety continues to be a top priority for Grundy County. I’m pleased to report that 2018 is one of the safest years on record for our employees and residents that use our facilities. I would like to help make safety a higher priority for our roads inside the county. I’ve heard many people reference I-80 as the most dangerous highway they have ever traveled on. We will look at opportunities to improve safety on our roads over the next year.
- Currently, the number of inmates inside our Grundy County jail is the lowest in recent history. While our Grundy County Sheriff’s Department continues to do an excellent job keeping our county safe, I’m glad that more of our residents appear to be making good choices and staying out of trouble. We are blessed to have volunteers that meet with with inmates and provide support to those that want coaching for challenges they are facing.
- All labor contracts are settled and implemented! I’m very happy to have these completed. We’ve already started working on the next round of contracts with future implementation dates. I’m very proud of every employee and the contributions that they make in their while serving in their jobs at Grundy County.
- Every elected official and department head has turned in their 2019 budget request. The numbers show that all are focused on improving efficiency and reducing costs. While our population in Grundy County continues to increase, we are working hard to prevent expenses from increasing. There is a large amount of teamwork and partnership, within the departments, which allows efficiencies to multiply through streamlining of processes and services.
- “Our property taxes are too high”….I hear that from most constituents throughout the county. Despite the fact that our expenditures and tax rate were lower, this past year, than they were 4 years ago, we need to work diligently to further reduce costs and provide relief to the hard working families in Grundy County. I will continue to make this a top priority as the 2019 budget is assembled over the next 3 months
- We received very positive news, at our last Insurance Trust meeting, regarding our Grundy County safety record. As we maintain a laser focus, work related safety incidents continue to drop. The number of open claims has steadily been reduced, over the last 24 months, and we only have four that remain open. The goal is to ensure that every Grundy County employee as well as every person visiting our facilities, returns home safely to their families and friends
- The task of filling the last 3 open seats on the Grundy County Ethics Commission was completed at our June full board meeting. Despite the fact that there has not been a need to use this commission over the last 2 years, it is important that we maintain 7 active commissioners, at all times, in case a resident would ever like to utilize the ethics commission.
- We have reached agreement on four out of the six bargaining unit contracts. We appreciate all of the hard work and involvement, on everyone’s part, to bring these contracts to successful resolutions. We are working hard on the last two open contracts and hope to have agreements soon.
- Our treasurer, administrator and leadership team are working together to fully utilize our financial management software for the 2019 budgeting process. This should eliminate spreadsheets and room for errors as well as help support the new five year Capitol Planning process that is being rolled out.
- The 2018 tax bills have been mailed out. While no one enjoys receiving that bill in the mail, it is good to see the county tax rate drop from .629 last year to this .621 this year. We will continue to work hard to improve efficiencies with a goal of striving for tax cuts in the future.
- I was honored to participate in a Ride Along Program with a deputy in the Grundy County Sheriff’s Department. It was a privilege for me to gain a better understanding of how these men and women put their life on the line for all of us in Grundy County. By the end of the day, I had a wonderful appreciation for the sergeants and deputies and all that they do to serve the public.
- Multiple projects are in flight to make road improvements within Grundy County. We are working hard to help everyone one get from Point A to Point B in the most efficient manner possible.
- As a reminder, the Grundy County Transit System is available for all residents who need help with transportation. For a small fee, residents are able to get transportation assistance if they need help getting to doctor’s visits, school or their job.
- Please consider reaching out to a person in need. We have many residents, in our area, that are in need of a friend that can help them through rough patches that they may be going through. Investing in those around us can pay very positive dividends, in their lives, for years to come.
- Like many areas in the country, we are experiencing job market growth due to new and expanding businesses. We are partnering with professional organizations, like the Grundy County Economic Development Council, to attract the right kind of companies that are good for our community while preserving the rich farmland heritage of Grundy County.
- The Grundy County Emergency Management Association (EMA) participated in an exercise with the Will County EMA for the Braidwood Nuclear Plant. It is wonderful to see all of the organizations work together, during the planned drills, to ensure our residents are safe throughout the year.
- A joint meeting of the Zoning Board of Appeals and the Planning Commission was held to discuss the consolidation of these bodies into one structure. The meeting went well with excellent comments and suggestions for the best way to move forward with the streamlining effort. This will reduce confusion and increase efficiency for members of the public that request zoning changes in Grundy County.
- Grundy County is off to a fantastic start in 2018! We had a great full board meeting on Tuesday, January 9 with a high degree of participation from the community.
- We are making progress on resolving the remaining open labor contracts. I look forward to seeing all contracts agreed upon so that we can continue moving forward with a highly engaged work force.
- It is exciting to walk through 2018 with a budget that is within 1% of being completely balanced. All elected officials and department heads continue to partner with their employees to streamline the cost of providing excellent services to the community. The theme of “how to be more efficient” is often discussed during committee meetings.
- Each department head and committee are in the process of updating their Vision 2020 goals. Many goals have been moved to the “Complete” section and we are now reaping the benefits of the changes that were made.
- I have been thinking a lot about those, in our community, that need our assistance. Unfortunately, we have an average of 35 to 40 people in the Grundy County jail on any given night. Many have made poor choices but have the goal of being successfully rehabilitated so that they can reconnect with their families in our community. My hope is that each one of us can reach out to those around us, that may need help, and invest in them.
- We have many non-profit organizations and churches, right here in Grundy County, that are willing to help people. Take the opportunity to extend a hand of grace and get a hurting individual connected with the right organization that can make all the difference in the world for those that need help.
- It has been a wonderful year at Grundy County as elected officials, department heads and employees worked together to increase efficiency and improve services for our residents while reducing costs along the way. I’m very proud to be a part of such a fantastic organization.
- Due to recent tax changes, it may be advantageous to prepay property taxes for next year prior to 12/31/17. The Treasurer’s office is able to accept payments up to the amount that was paid this year. Please contact your tax advisor or accountant for more information.
- Our administrator spend time on the topic of “Customer Service” at a recent staff meeting. Reviewing ideas on how we can continuously improve the processes of serving our customers is fantastic. I’m thankful that this remains one of our top priorities.
- I hope that everyone is able to take some time off, during this Holiday Season, and connect with friends and family. Merry Christmas and a Blessed New Year to all!
- In order to be most efficient with everyone’s time, I am moving to a monthly update.
- I was very excited to see the board approve the amended 2017 budget (current fiscal year). As a result of the entire team driving cost reduction in a very focused manner, a $700,000 deficit was virtually eliminated.
- We are also starting the 2018 fiscal year off on the right foot by having a budget that is very close to being balanced.
- The estimated 2018 tax rate is forecasted to be the lowest in three years. All of the elected officials, department heads and employees stepped up to foster an environment of teamwork and to drive many efficiency improvements throughout the last 18 months.
- As I put myself in other people’s shoes and look at things from their perspective, I see more of the value that each Grundy County employee adds to the organization. We are blessed to have so many individuals that are dedicated to providing high quality services to our residents with a very high degree of accountability.
Week of 10/9/2017
• Additional action items are being completed to resolve the balance of the recommendations from the 2014 / 2015 IRS audit. A vehicle policy, that provides appropriate guidelines for the Grundy County employees, is moving through the committee structure and should be available for a full county board vote at the November meeting. Other process improvements, that were identified during the audit, have already been implemented. Our goal is to have 100% of the action items closed out before the end of this fiscal year. Special thanks goes to our Grundy County Treasurer, Lori Werden and her team, for all of their hard work on process improvements related to the audit. • Capital improvements are being made at the Grundy County Courthouse. The team is working hard to preserve this historic building while ensuring that it is in a safe condition for the residents, employees and inmates in the jail. • Our administrator and finance team are finalizing the 2018 budget. There is better news on our fiscal 2017 year and we have a public hearing scheduled at 5:30 PM on Tuesday, November 14. We are hoping to walk out of 2017 without the large deficit that was predicted at the start of this fiscal year! A budget hearing is also scheduled at 5:45 PM on the same day to review the final amendments to the 2018 budget. The public is welcome to ask questions and share opinions on both budgets. I really appreciate everyone’s engagement in this process to maximize efficiencies and make sure that we are being wise stewards of every dollar. Suggestions for improvements are always welcome and appreciated.
Week of 10/2/2017
- Our 2018 budget continues to solidify. We will have a second public hearing on the budget at 5:45 PM on Tuesday, November 14. We welcome any public comments or questions during this meeting.
- The county’s excellent safety record continues. I’m very appreciative of everyone’s help and partnership in proactively managing our most important task of ensuring that all employees and residents remain safe.
- We continue to work through all open employment contracts to ensure that all are resolved as soon as possible.
- There is an opening on the Public Building Commission. Please see me if you are interested in applying to serve on this committee.
Week of 9/25/2017
- Our Safety Manual has been updated and is now available to department heads and elected officials. We are excited to continue making safety as our number 1 priority. Our monthly safety meetings occur on the first Tuesday afternoon of every month and are very well attended.
- Trust is a wonderful thing. The longer I serve in this position, the more I see how trust is the foundation of all that we do and say. A firm foundation of trust allows all of us to work together and serve our residents in the most efficient manner. I am thankful to be a part of a team that values and trusts each other.
Week of 9/11/2017
- After six months of hard work by elected officials, Department Heads, our administrator and the county board, we have successfully voted to place the 2018 budget on file.
- With one exception, we were able to accept each department’s 2018 budget request because the team rallied together and drove efficiencies, throughout the year, that lowered expenditures
Week of 9/4/2017
- Trust is crucial to any organization. Our board, elected officials and department leaders are working very well together to continue to build trust. Our safety results and current financial status reflect how well the overall team is partnering with one another. I just received a note from a leader who took it upon himself to work with three other departments to eliminate safety issues, within the office, and dispose of outdated files along the way! I am so thankful to be a part of an organization that is working hard to foster an environment of trust and cooperation.
- There are several businesses that are interested in expanding their business footprint in Grundy County along with some potential new business growth in the area. During our recent legislative committee, this week, we had three developers present options for business growth. Wonderful opportunities!
Week of 8/28/17
- There is an impressive amount of collaboration between Grundy County Economic Development Council and our team to promote and grow business within Grundy County. We have multiple locations in the running for several new businesses and are very excited about all of the new prospects.
- We are very close to having a 2018 budget finalized and will begin the review process with the board. The goal is to have the budget placed on file during the September full board meeting and approved during the October board meeting.
- The HR team is working hard to update all of our standard work and process manuals to ensure that employees and department heads have clarity on roles and responsibility. Updated versions of the employee and department head manuals will soon be released.
- Our finance team is working hard to close all of the gaps identified by our annual auditing process as well as the IRS audit. Standard work is now in place to close the gaps and we look forward to a very healthy audit at the end of 2017.
- I continue to be impressed with the caliber of the leadership that we have among our elected officials and department heads. Our county is blessed to have a team that is working hard for every resident and visitor in the area.
Week of 8/21/17
- We are working hard to put safety first, in all that we do, to ensure that our employees and visitors go home safely to their families every time after visiting or working in our Grundy County facilities. Our safety record has greatly improved this year and I am proud of each person’s engagement in the proactive safety process.
- The entire Grundy County team has worked very well together to reduce costs and attempt to eliminate our 2017 budget deficit. We are 75% of the way through our fiscal year and the county is moving in the right direction!
- We are working hard to ensure that we have a 2018 balanced budget.
- We are partnering with our employees and leaders to resolve all open employment contracts. I look forward to having all contracts complete as soon as possible.
- Please be sure to attend our monthly full board meeting (Second Tuesday of every month at 6 PM) or any of our six committee meetings so that we can hear from you during our public comments section of each meeting.